Registration Terms and Conditions

WASBE Conference 2026

These Terms and Conditions govern the registration and participation in the WASBE Conference 2026, to be held in Rio de Janeiro, Brazil. By completing the registration process on the official event website, the participant declares that they have read, understood, and fully accepted the terms described below.

 

1. Event Registration

Registration grants the participant access to the activities corresponding to the selected registration category at the time of purchase.

The categories and benefits included in each registration type are described on the official page:
https://wasbe2026.com/registration

Registration is personal and non-transferable, unless expressly authorized by the organization.

 

2. Payment

Payments are processed through the secure payment platform Stripe.

 

3. Currency

Registration fees are defined in United States Dollars (USD).

At the time of payment, the amount is automatically converted into Brazilian Reais (BRL) based on the exchange rate applicable on the day of the transaction.

Therefore:
• the final amount charged may vary according to daily exchange rate fluctuations
• the amount displayed in BRL at checkout corresponds to the actual amount charged to the payment method
• the amount displayed in BRL at checkout is the final transaction amount and prevails over any reference in foreign currency

Any fees charged by the card issuer or financial institution are the responsibility of the participant.

Exchange Rate and Pricing Reference

The amounts displayed in USD on the website are provided as a global reference, intended to standardize pricing internationally.

To comply with Brazilian financial regulations and payment processing requirements, all transactions are conducted in Brazilian Reais (BRL).

The conversion from USD to BRL is based on the official exchange rate published by the Central Bank of Brazil, with an additional 1% spread applied to account for possible exchange rate variations between the time the rate is obtained and the time the transaction is completed.

Accordingly:
• the final amount in BRL may slightly differ from the USD reference price
• depending on the participant’s local currency and conversion policies, the amount effectively paid may vary slightly above or below the reference value

By completing the registration, the participant acknowledges and agrees with this exchange rate policy.

 

4. Registration Confirmation

Registration is considered confirmed only after:
• payment approval by the payment processor or chosen payment method
• receipt of the automatic confirmation email sent by the system

The organization reserves the right to cancel registrations in cases of:
• fraud
• unconfirmed payment
• misuse of the registration system

 

5. Cancellation and Refund Policy

Cancellation requests must be submitted via email to the event organization.

Refund conditions are as follows:
• cancellations up to 90 days before the event: 70% refund of the amount paid
• cancellations up to 60 days before the event: 50% refund
• cancellations less than 60 days before the event: no refund

Administrative and payment processing fees may be deducted.

Failure to attend the event without prior notice does not entitle the participant to any refund.

 

6. Program Changes

The organization reserves the right to:
• change speakers
• adjust schedules
• modify event venues

whenever necessary due to operational reasons or circumstances beyond its control.

Such changes do not entitle participants to a refund.

 

7. Event Cancellation

If the event must be canceled due to force majeure, including but not limited to:
• natural disasters
• government restrictions
• public health emergencies
• public safety concerns

the organization may offer:
• full or partial refunds, or
• transfer of registration to a new event date

Additional costs such as airfare, accommodation, or personal expenses are not the responsibility of the organization.

 

8. Image Rights

During the event, the organization may capture:
• photographs
• video recordings
• live broadcasts

By participating, attendees authorize the use of their image and voice for:
• institutional communication
• promotional materials
• historical records of the event

without any entitlement to compensation.

 

9. Participant Conduct

All participants are expected to maintain professional and respectful behavior.

The following will not be tolerated:
• harassment
• discrimination
• offensive behavior
• deliberate disruption of activities

The organization reserves the right to remove participants who violate these rules, without refund.

 

10. Data Protection

Personal data provided during registration will be used exclusively for:
• event management
• communication with participants
• logistical organization

Data processing complies with applicable legislation, including:
• Brazilian General Data Protection Law (LGPD)
• applicable international data protection regulations

 

11. Acceptance of Terms

By completing the registration process on the official event website, the participant declares that they:
• have read and understood these Terms and Conditions
• agree with the payment and cancellation policies
• consent to the use of their data as described

Completion of checkout constitutes full acceptance of these Terms and Conditions.